Terms and Conditions  

Please note all event hosts will only receive Gathering related correspondence from an official SCVO email address, such as thegathering@scvo.scot 

Room location and timings  

We will try to allocate each event host their preferred time slot and day. However, to ensure there is no clash in the programme, theme or audience we will confirm all times and days once all event hosts content has been submitted. If you have any questions about this, please do not hesitate to contact us directly.  

Cancellations  

SCVO reserves the right to cancel your event, amend the times or date at any time.  

In the event The Gathering is cancelled or postponed (by SCVO or the SEC/venue) due to Covid restrictions imposed by Scottish Government or safety concerns no costs will be incurred by the event host. 

Any event host wishing to cancel their event due to Covid concerns should get in touch with SCVO’s Alex Thomson, Event and training manager, manager to discuss their concerns in the first instance.  If concerns are outwith government guidance some or all of the costs will be incurred by the event host. 

Any event host cancelling their application 8 weeks or less prior to the event will be liable for full payment of the original booking cost, cancelations up to 20 April 2022 (8 weeks) will be charged at 50% of the original booking cost.   

Event Marketing and Advertising  

SCVO will assist each Gathering event host in the marketing and advertising of your event. We will advertise your event which will include date, time, event title and contact details in various adverts in Third Force News in the run up to The Gathering  

A fuller description of your event will also be advertised on The Gathering website, which receives over 11,000 visitors.  

It is not the responsibility of SCVO to ensure attendance at your event, so please include your event in any marketing and spread the word to your colleagues, partners and networks. 

Room set up and timings  

Each event suite comes complete with a screen, data projector, laptop, lectern with a built-in microphone, and a table with a microphone. Technical support will be provided by the SEC.  

Each suite will be set up in either theatre-style or round table style. Please note you won’t be able to rearrange the furniture for health and safety reasons.  

As your event suite will be used by other organisations on the same day, please arrive 15 minutes before your event starts. Please also leave the room 15 minutes after your event is scheduled to finish.  

Event bookings and registrations  

The Gathering website will allow delegates to book onto your event and an automated response confirming a place at your event will be sent to each delegate. You will also receive contact details of each delegate wishing to attend your event.   

SCVO will produce a delegate list for each event and this will be sent to you the week before the event or once your event is fully booked.  

Accessibility  

If any delegate attending your event requires a BSL English interpreter, speech to text or any other requirement to participate fully at your event you are required to contact us immediately to discuss in more detail. A small charge may be incurred by event hosts who require this.