Online events/training – privacy policy
Who we are
The Scottish Council for Voluntary Organisations (SCVO) is a Scottish Charitable Incorporated Organisation. We are a charity registered in Scotland SC003558. Our registered office is Mansfield Traquair Centre, 15 Mansfield Place, Edinburgh, EH3 6BB.
This privacy notice tells you what data we collect and what we use it for.
What information do we collect?
We collect a range of information from people attending our online events including (but not limited to) name, job title, organisation, address, phone number, email, access requirements and name/email for your organisation’s nominated training coordinator (if you have one).
If we are recording an online event this will also record your biometric data such as your face and your voice (if you participate in discussions).
How we use the information?
We use your information to contact you with confirmation of your booking/ attendance, send reminders about the event and instructions about how to access the online event.
It is also used to produce delegate lists, certificates of achievement and to issue invoices where these may be necessary.
We may also contact you if we think you may legitimately be interested in similar events SCVO is running.
When appropriate/ necessary we share your details with relevant third parties including trainers, partners, and additional support providers for administration of the event and to ensure your needs are met.
SCVO uses zoom for our online events with encryption. Access to online events is only granted to people who have pre booked, this is for security purposes.
If we are recording an online event, this will be clear at the point where you register to attend. It will also be clear whether we will make the recording publicly available after the event and where e.g. youtube, on social media, the SCVO website.
Your rights over your information
By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate.
You can also ask us to give you a copy of the information and to stop using your information.
To submit a request for your data, please contact us by email, post or telephone, please use the contact information provided above.
How to contact us
You can write to us at the address above or contact us by email or phone at: enquiries@scvo.scot or 0131 474 8000
Your right to complain
If you have a complaint about our use of your information, you can contact the Information Commissioner’s Office online at https://ico.org.uk/concerns or by phone on 0303 123 1113.
